Last updated: 11 August 2026

Richard Daniel Kavanagh Photography respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how I collect, use, store and protect personal information when you visit this website, contact me, book photography services, purchase products or otherwise interact with Richard Daniel Kavanagh Photography. For the purposes of UK data protection law, Richard Daniel Kavanagh Photography is responsible for the personal information described in this policy.

1. Who I Am

This website and photography business are operated by:

Richard Daniel Kavanagh Photography
Website: richarddkavanagh.com
Email: Contact@richarddkavanagh.com
Country: United Kingdom

If you have any questions about this Privacy Policy or how your personal information is handled, please contact me using the email address above.

2. Information I May Collect

The personal information I collect depends on how you interact with me and may include:

Information you provide directly, such as:

Your name
Email address
Telephone number
Billing information
Enquiry details
Photography booking information
Shoot dates and locations
Information you provide about your photography requirements
Correspondence between you and Richard Daniel Kavanagh Photography
Information contained in contracts, model releases and consent forms
Information relating to quotes, invoices and payments
Delivery information where you purchase a physical product
Reviews, testimonials or other information you choose to provide

Where I provide photography services, I may also create and retain photographs or video in which you or other individuals can be identified. Photographs of identifiable individuals can constitute personal data under UK data protection law. I will only request information that is reasonably necessary for providing my services or operating the business.

3. Website and Analytics Information

When you visit this website, certain technical information may be collected automatically.

This may include:

Information about your browser, network and device
Your IP address
The website or webpage you visited before arriving on this website
Pages you visit on this website
Clicks
Internal links
Scrolling activity
Searches
Timestamps
General information about how you interact with the website

This information may be provided to Squarespace, which hosts this website and provides website analytics. I use this information to understand how visitors use the website, identify which content is useful or popular, maintain and improve the website and understand general website traffic. Squarespace confirms that its analytics can process information including browser, network and device information, referring webpages, IP addresses and interactions such as clicks, pages viewed, scrolling, searches and timestamps.

4. Photography Enquiries and Bookings

If you contact me about photography services, I may collect your name, contact information and information about the photography you require.

I use this information to:

Respond to your enquiry
Provide quotes or estimates
Discuss potential photography work
Arrange and manage bookings
Prepare contracts and other booking documentation
Communicate before and after a photography session
Deliver photographs
Issue invoices and receipts
Maintain appropriate business records

Where you become a client, this information will generally be processed because it is necessary to take steps at your request before entering into a contract or to perform our contract. Certain information may also be retained where necessary to comply with legal, accounting or tax obligations.

5. Photographs and Image Usage

When I provide photography services, photographs may contain identifiable individuals and therefore may constitute personal information. Photographs will be created and processed as necessary to provide the photography services you have requested.

This may include:

Taking photographs
Selecting images
Editing and retouching
Storing photographs
Creating backups
Delivering photographs to clients
Maintaining appropriate archives

Where I wish to use identifiable photographs for purposes beyond delivering your photography service — such as my public portfolio, website, social media or promotional materials — I will use an appropriate lawful basis and, where applicable, obtain permission through a model release or image usage consent agreement. Any usage will also be subject to the terms of the relevant photography agreement or release.

6. Children and Young People

Photography may occasionally involve children or young people. Where appropriate, I will obtain permission from a parent or legal guardian before using identifiable photographs of a child for portfolio, promotional or similar purposes. Personal information relating to children will be handled with particular care.

7. Purchases, Prints and Other Products

If you purchase a photographic print, calendar or another product from Richard Daniel Kavanagh Photography, I may collect information necessary to process and fulfil your order.

This may include:

Your name
Email address
Billing information
Delivery address
Products ordered
Order history
Payment status

This information is used to process your order, arrange payment, provide customer service and arrange delivery. Information may be shared with payment providers, printers or delivery providers where this is necessary to fulfil your order.

8. Payments

Payments may be processed using third-party payment providers. I do not generally receive or store complete payment-card details where payments are handled directly by a payment provider. The relevant payment provider may process your personal information in accordance with its own privacy policy. I may retain transaction information such as the amount paid, payment date, invoice number and payment status for accounting and business-record purposes.

9. Contact Forms and Email

If you contact me through this website or by email, I will use the information you provide to respond to your message and deal with your enquiry. Your correspondence may be retained where reasonably necessary to manage a booking, maintain business records, resolve a dispute or refer back to previous communications. Please avoid sending sensitive personal information unless it is genuinely necessary.

10. Cookies

This website uses cookies and similar technologies. Cookies are small files or pieces of information stored on your device when you visit a website. Some cookies are strictly necessary for the website to function properly and securely. Squarespace, as the hosting platform for this website, uses necessary cookies to provide and securely operate the website. The website may also use analytics and performance cookies to understand website traffic and how visitors interact with the site. Where required, non-essential analytics and performance cookies will only be used after you have made the appropriate choice through the website's cookie banner. Squarespace provides controls that can restrict non-essential cookies until a visitor has consented. You can manage your cookie preferences using the cookie controls available on this website. For further information, please see the separate Cookie Policy.

11. How I Use Your Information

Depending on the circumstances, I may use personal information to:

Operate and maintain this website
Respond to enquiries
Provide photography services
Manage bookings
Prepare quotes and contracts
Take and edit photographs
Deliver completed photographs
Process purchases and orders
Issue invoices and receipts
Maintain financial and business records
Communicate with clients
Manage complaints or disputes
Protect my legal rights
Improve my website and services
Understand website traffic
Display photographs in my portfolio where permitted
Promote my photography business where permitted
Comply with legal and regulatory requirements

I will not use your personal information for purposes that are incompatible with the reason it was collected unless there is an appropriate legal basis for doing so.

12. Lawful Bases for Processing

Under UK data protection law, I must have a lawful basis for processing personal information. Depending on the circumstances, I may rely on: Contract — where processing is necessary to provide photography services, fulfil an order or take steps at your request before entering into a contract. Legal obligation — where information must be retained or processed to comply with legal, tax, accounting or regulatory requirements. Legitimate interests — where processing is reasonably necessary for operating, protecting and improving the business and those interests are not overridden by your rights and interests. Consent — where you have actively agreed to a particular use of your information, such as certain uses of photographs or non-essential cookies where consent is required.

Where processing relies on consent, you can withdraw that consent for future processing. Withdrawal of consent does not make processing that took place lawfully before withdrawal unlawful.

13. Sharing Your Personal Information

I do not sell your personal information. I may share information with trusted third-party providers where reasonably necessary to operate the business or provide services.

These may include:

Squarespace for website hosting and website services
Website analytics providers
Email providers
Cloud storage and backup providers
Online gallery or image-delivery providers
Payment processors
Accounting or bookkeeping services
Professional advisers
Printing laboratories
Product manufacturers
Delivery and courier services

I will only share information that is reasonably necessary for the relevant purpose. Information may also be disclosed where required by law or where reasonably necessary to establish, exercise or defend legal rights.

14. International Data Transfers

Some of the technology and service providers used by this website or business may process information outside the United Kingdom. Where personal information is transferred internationally, I will rely on appropriate arrangements or safeguards where required by applicable data protection law.

15. How Long I Keep Your Information

I will keep personal information only for as long as reasonably necessary for the purpose for which it was collected. Retention periods may vary depending on the type of information.

For example:

Enquiries that do not result in a booking may be retained for a reasonable period to allow me to respond to follow-up enquiries. Client and booking records may be retained for as long as necessary to manage the client relationship and deal with any subsequent queries or disputes. Contracts, invoices and financial records may be retained for the period required for accounting, tax and legal purposes. Model releases and image usage permissions may be retained for as long as the associated photographs continue to be used or as otherwise reasonably necessary to demonstrate the permissions granted. Photographs and project files may be retained as part of my photography archive where there is an appropriate lawful basis to do so.

However, Richard Daniel Kavanagh Photography does not guarantee permanent archival storage of client photographs, and clients should maintain their own backups of delivered images. Information that is no longer required will be securely deleted, anonymised or otherwise disposed of where appropriate.

16. Keeping Your Information Secure

I take reasonable steps to protect personal information from unauthorised access, loss, misuse, alteration or disclosure. Measures may include appropriate password protection, secure devices, access controls, reputable service providers and backup procedures. However, no internet transmission, website, cloud service or electronic storage system can be guaranteed to be completely secure.

17. Your Data Protection Rights

Depending on the circumstances, UK data protection law may give you rights in relation to your personal information.

These can include the right to:

Ask what personal information I hold about you
Request a copy of your personal information
Ask for inaccurate information to be corrected
Ask for personal information to be deleted in certain circumstances
Ask me to restrict how information is used in certain circumstances
Object to certain processing
Request transfer of certain information where applicable
Withdraw consent where processing is based on consent

These rights are not absolute and may depend on the circumstances and the lawful basis on which information is being processed.

To exercise your rights, contact:

Contact@richarddkavanagh.com

I may need to verify your identity before responding to a request.

18. Complaints

If you have concerns about how I handle your personal information, please contact me first so that I can try to resolve the issue. You also have the right to raise concerns with the UK's data protection regulator, the Information Commissioner's Office (ICO).

19. Third-Party Websites

This website may contain links to third-party websites, social-media platforms or other external services. I am not responsible for the privacy practices of third-party websites. If you follow an external link, you should review the privacy information provided by that organisation.

20. Changes to This Privacy Policy

I may update this Privacy Policy from time to time to reflect changes to the website, photography services, products, technology providers or legal requirements. The latest version will be published on this page and the Last updated date at the top of the policy will be changed accordingly.